We can be available on very next day at the same time. Please check this time slot for you and write back to confirm about the meeting. Otherwise we can have a new schedule for the meeting in case of your non availability on the next day. Looking for your response. Sincerely Yours, Abeera Fatima Company Secretary. Email to Meeting Appointment. The time slots appear as links in your email, allowing your customers or prospects to pick a meeting time that suits you best, in a single click. When you embed time slots in email with InviteOnce you shorten time-to-engagement and ensure you maintain control throughout the scheduling process. Start your free trial today.

1. Available Time Slot For Meeting Email Template Microsoft
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The Standard Meeting Template: 4 ⭐️⭐️⭐️⭐️: Any: Flattery Then Schedule A Meeting: 4 ⭐️⭐️⭐️⭐️: Any: Casual And Informative Meeting Invitation: 1 ⭐️: Any: Traditional Meeting Template: 1 ⭐️: Any: Personalized Industry Meeting Email: 4 ⭐️⭐️⭐️⭐️: Any: Brag A Little Bit: 3 ⭐️⭐️⭐️. Create a google account (. Email address is removed for privacy.) and setup the calendar with appointment slots as you wish to share with your students. You can then copy the link to the appointments only so that the students can only see the available slots and not the entire calendar. As seen from the example, we can see that an email for scheduling a meeting should always have: A relevant subject line (introducing the topic) Intro: A polite opening: e. Dear (name) Body 1: Short paragraph explaining the reason for the meeting or appointment; Body 2: One or two sentences to propose a time and date. Closing: A polite closing: i.e.

What is a meeting request email?

Simply put, a meeting request email is a document written to formally ask a co-worker or manager or any other individual to meet with you. In the email, you usually suggest an appropriate place of meeting, time, duration, date and topic of discussion. Traditionally this was done with regular letters but most businesses now use emails.

So if you want to know how to request a meeting via email, then read on. You may need to write an email to arrange a meeting with a client or an email to request a meeting with a manager or supervisor. You may even want to write an email to request a meeting with members of your team. Whatever the case, you can modify the sample meeting request email below to suit your particular need.

A meeting request email is typically written for a simple reason – to schedule a meeting. It can be seen as an invitation letter to a meeting.

The vocabulary and character of a typical meeting request email is dependent on who the recipient of the email is, and the purpose of the meeting in general – frequent recipients of a meeting request email include (but is not excluded to); Bosses, clients, colleagues and subordinates.

Before you start writing your invitation letter

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Contents of a meeting request email

Again, the email structure may also be affected by the personal relationship the sender may/or may not have with the recipient; however, here are a few tips that a sender should consider including as part of the details contained in the email–

• The Reason for the Meeting:

This should be immediately stated after the salutation, with emphasis on the importance of attending the meeting in the recipient’s interest.

• The Date and Time of the Meeting:

The date, as well as the time of the meeting should be properly indicated for clarity sake; as well as to avoid misconceptions that could easily be avoided.

• The Place of the Meeting

It is important that the venue for the meeting be communicated to the recipient; even if subsequent meetings have been held in the exact same place – leave no room for assumptions.

• The Suggested Length of the Meeting

Stating the length of the meeting might help strengthen the resolve of the recipient to attend, as unnecessarily lengthy meetings cause a strain in productivity levels and are simply boring.

It is also important that the email subject is well written, in simple and understandable terms such as ‘ meeting request’

Depending on the recipient of the email, the following details could also be included;

• Request For Follow Up After the Meeting
• What the Recipient Would Gain From the Meeting

If the recipient of the email is a boss or client, it is also important to keep the meeting schedule flexible as they are likely to have it altered to suit their convenience.

Here are a few meeting request emails for varying situations.

MEETING REQUEST EMAIL TO CLIENT (SAMPLE)

*Clients are tricky, and as such the best way to go about an email in this category is to be concise and straight to the point, stating the purpose of the meeting and how it can benefit the client, also adding contact information in closing the email. It is important not to force a client to wade through unnecessary information that they may not even be patient enough to read through.

(Take note that meetings with clients should not be requested on first contact).

TO: johndoe@products.com

SUBJECT: ‘MEETING REQUEST: XYZ PRODUCT ADVERTISING ‘

Dear Mr. John,

I am writing with regard to our earlier discussion about launching an ad campaign for your new product – our company has an impressive portfolio with success stories of products quite similar to yours and we would be glad to set up a meeting where we can discuss the matter further.

Does this interest you?

Kindly let me know so that we can set up a date and time that suits your schedule.

Janet Manuel

*Subsequent to sending an email in this format, a follow–up email could then be sent with details of a meeting venue, date and time after a response to the initial email sent; the clients may even provide their preferred arrangement, otherwise you may respond in this format;

TO: johndoe@products.com

SUBJECT: ‘RE: MEETING REQUEST: XYZ PRODUCT ADVERTISING ‘

Dear Mr. John,

I am glad to have received your positive response to the meeting request.

Kindly let me know if the following arrangement works for you;

9:00 on Thursday 12^th June 1763 at the Le-palm business place, opposite yellow bank – Citydale.

Thank you again for your time.

Janet Manuel

MEETING REQUEST EMAIL TO SUBORDINATES (SAMPLE)

*Emails in this category are much easier to navigate as they are usually informational – you are the boss right?

To: (Recipients)

From: JanetManuel

Subject: MEETING REQUEST: JOHNDOE PRODUCT ADVERTISING

Date: 8^TH FEB. 1786

This notice is to inform you that there will be a meeting in (ROOM) on (DATE). The meeting will begin promptly at (TIME) and is expected to last approximately (TIME).

The main purpose of the meeting would be to strategize on ad campaign ideas for new johndoe product – Please bring any relevant data you have. You may wish to make copies prior to the meeting that we may all have them for reference.

I suggest also that you take the time to make a list of any questions or comments you wish to make during the meeting. Such a list will ensure a more efficient and effective discussion.
Please make every effort to attend. If you are unable to be present personally, please send a representative to take notes and/or present materials. Such a representative should be able to answer questions on your behalf.

I look forward to seeing you at our meeting.

Thank you.

Best regards,

Janet Manuel

MEETING REQUEST EMAIL TO COLLEAGUES (SAMPLE)

*Emails in this category are often permitted to be in a less formal tone than normal –depending on the information being relayed in the email; it may reflect the personality of the sender as he/she is known in the office environment

To: (Recipients)

Subject: Meeting Request: Celebratory sign-off on JohnDoe Product Ad-campaign

Hello All,

As it was informed us in the last meeting that the johndoe product campaign launch is scheduled for the 15^th December 1786 therefore a sign off meeting has been organized by the management for us before the kick start.

It marks the success of our new project significantly – Therefore we are required to be at the “Banquet hall” sharp at 4pm tomorrow, hopefully, this would serve to motivate us to make the upcoming project a grand success for our company.

Come dressed for entertainment.

Thank you!

Janet Manuel.

How to write a meeting request email – video

Conclusion

That said, while drafting emails may seem like no arduous task, it shouldn’t be taken lightly as it communicates the professionalism and competence of the sender – and since email communication has become an integral part of how businesses communicate, there is the apparent need to be properly skilled in the process.

While there are a varying number of purposes that an email message could serve, this article will focus on writing a professional meeting request email that would reflect a sender in his/her desired manner.

Sample Format for Meeting Appointment . Request for Meeting Appointment Letter and E-mail is also provided. If any Employee, Individual, Officer needs to get an appointment from any other Manager, Director, CEO, Executive body he/she needs to write a request letter or e-mail first in order to get appointment time. It also reflects the ethics. Essential thing for working individuals. Online appointments for fixing a meeting is another dynamic of time saving and electronic in touch. It can be used for dealing the time for appointment solely. Formats are given below.

Sample Request for Meeting

To,
Manager,
The Food and Beverages Company,
USA.

Subject: Request for a meeting

Respected Sir,

It is stated that I represent the Barcelona Food Colors Associates, a company that provides the best and the healthiest alternative food colors to industries the world over, we have not yet been introduced and I would like to hold a meeting with you in this regard. Our company has been rated among the top ten in the region and no side-effects or complaints have been made regarding our products. I have come to know that your company requires food colors that are approved by relevant authorities and are also vegan.

Our company may have the solution to your predicament. You may write to me and schedule the meeting at your convenience or call my assistant for further guidance. We at Barcelona Food Colors Associates shall look forward to doing business with you.

Yours Truly,
Mr. George Reggie
27th May, 2014.

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Request for Meeting Appointment

Dear Sir,

This is the manager of corporate bank writing this letter for the appointment of meeting. We have looked into the details of your company and we are looking forward in dealing with the package you have offered. This is the letter for settling of the appointment. Please let us know when you are available next weekend so we can have a proper meeting and discussion on the progress of both of the companies. Our bank is glad to work with your mobile company and believe that with the provided scheme, it can break the internet and people will be benefited from it very much.

Warm Regards,

——————-

Appointment for Meeting

To,
Product Sales Manager
Nestle dairy Products

Subject: Appointment for Meeting

Respected Sir,

I am Mr. Caritas James and supplying fresh dairy milk to your company from last two years from my farm. I am providing milk to you at rate of 2 dollars per kg. As you know all companies has revised their rates of dairy products I would like to request you to revise for rate of per kg with me too. You know I am giving you pure milk of Australian cows at very low price.
Please schedule my meeting with your relevant department so I can freely discuss my matter. I expect you will consider my request and give me market rate for my milk. Otherwise I will discontinue my contract with you because I have good offers from other companies. I am attaching that letters with this letter.

Best Regards,

Yours Sincerely
Mr. Caritas James

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Request for Meeting Appointment Sample

The CEO,
Forensic Center
Myanmar.

Subject: Request for Meeting Appointment

Respected Sir,

With high spirits and humble in attire I beg your pardon for approaching you through email and at such an odd time. I hope you will not mind my air of approaching you but highly esteemed sir I am in real problem and could not manage to come at your office as you are heck busy in your work and could not spare time for personal meeting.

I had sent you my C.V and had a good introduction with your manager but I wanted to have a meeting time to be fixed by you for a responsible job in Forensic Centre. I am fully eligible for the seat and wanted you to spare some time for me in regard of job.

Thanking in anticipation.

Yours Sincerely,
Yazdan Shah
October 16,2015

Request Letter for Meeting Appointment Sample

The Managing Director,
Falcon’s Association.

Subject: Letter for Meeting Appointment

Dear Sir,

I hope to find you in a good health. I was good experience and exchange of ideas on our telephonic conversation yesterday regarding the partnership of business. Working with you and your team would be beneficial for both of us. Joining Falcon’s Association as our Business Partners would be a huge plan for future. We discussed regarding all the requirements and plans but I consider that being more format a chance of meeting would be worthwhile.

The entire plan along with terms and conditions is thoroughly planned to be executed and before doing it so a formal meeting is necessary. Please go through your schedule and provide me with the detail that when we can accomplish this task. Make sure the meeting to be held within this week. We hope that this working tenure will prove to be good asset for all of us. Waiting for your response.

With Best Regards,

Sincerely,

James Kin.
Director,
Kin’s Association.

Short Meeting Request Letter

Dear Sir,

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Email Meeting Request Letter

Dear Abdul Raheem Sahib,

Hope you are doing well. I am Uzma Rana Manager marketing, with reference to our discussions regarding fix bank deposits for sponsorship of blind students at Rehman Foundation. I wanted to have a short meeting with you for further proceedings in this regards.

Thanking you again for your concern and coordination.

Best Regards,

Request for Meeting Appointment

Available Time Slot For Meeting Email Template Printable

Dear Mr. Khan,
Coordinator,
Shoukat Khanam Welfare Trust.

1. Each group will consist of maximum 20 students.
2. The first group will work from 1st June till 26th June 2015.
3. The second group will work from 29th June till 24th July 2015.
4. And the third group will work from 27th July till 24th August 2015.
5. Every student will work 5 days a week i.e. Monday to Friday, and 5 hours a day, so that they will be able to complete their community service requirement within 20 working days

Sample Request for Meeting Appointment E-mail

Dear Anila Azmat,

Hope to find you hale and hearty. As per our discussion regarding fund raising campaign. I consider arranging a meeting would be a better idea. So that I may convey & discuss more effectively. We do have ticket books, envelops, boxes and other ways for the execution of plan.

Meeting Email for Attending Workshop

Subject: Behavior Problems in Children

Dear Ms. Saba,

Hope you are well. Lahore Children’s Centre is hosting a Workshop on ‘Behavioral Problems in Children’. A write-up of the content, speaker’s profile and details is provided in the attachment. The registration for the workshop is closing on Tuesday, March 17^th, 2015. We would like to arrange a short meeting with youradministration regarding importance of workshop and participants who are interested to join the workshop with their signature and registration invoice.

This workshop would help teachers/Female Employees to understand the underlying reasons for aggressive behaviors. Teachers will also learn different strategies that they can use to deeper insights ? higher outcomes reduce behavioral problems in students and help them in dealing with anxiety and stress at school.

Regards,

Tooba Jahangir
Practice Manager

Request for Meeting Time

Dear Mr. James Green,

Sample Detailed Meeting Appointment Letter

To Whom It May Concern

I am Jahan Khan President of National Honor Society. The newly elected chapter of our NHS has made one of its prime missions to help and serve the community. The NHS promotes services leaderships and character. Our students are striving by make these values the values of their daily lives. We strive to build and foster a productive effective learning environment designed to fulfill the highest potential of each student both academically and socially.

We would like to create a long term relationship with your institute. Our students could assist you in raising funds,collecting donations, organizing workshops or seminars. The scope is very wide and our students motivation is even wider.

We would like if your Marketing manager or senior communication coordinator spare some time for detailed meeting and NHS President Jahan Khan will be able to explain you in details the motivations of his visit and I am looking forward to positive response on your side.

Yours Truly

Romuald Delater

School Coordinator

Sample Meeting Appointment for Job

The Hiring Manager,
Falcon’s Association.

Subject: Meeting Appointment for Job

Dear Sir,

I hope to find you hearty enough. I ‘Jimmy Kin’ have applied for the vacancy of Communication Officer in your prestigious organization. I have provided my Curriculum Vitae and other testimonials before and I received call and It was told that I have to wait till meeting appointment letter. Currently, I have not got any response from your side.

I fall on the requirement criteria mentioned by you. I consider that a chance of meeting would be good enough as I am eager to join your organization and by meeting I will be able to further elaborate my personality. I shall be looking forward to you.

Sincerely,

Eva James.

Sample Meeting Appointment Email

Dear Raheel Ahmed Sahib, ASSALAM-0-ALAIKUM

Hope this finds you in the best of health. I am extremely grateful to you for supporting the cause of special children of Roshni Association. We are pleased to acknowledge receipt of your kind & generous contribution towards the welfare of these heavenly souls.

Further to our discussions in Pearl Continental on 15^th February 2015, we would like to request you for a meeting, during 1st week March on any convenient day, sparing some time from your very busy schedule. I am currently in Saudi Arabia for performing Umrah returning to Pakistan during 1^st Week of March InshaAllah.

May Allah be pleased with you for caring for the welfare of special children.

With Regards,

Short Email for Meeting Appointment

Hope you are doing good. This is president of the Irtiqa society of SICAS. We recently had some Rising Sun representatives visit our school and leave some materials such as ticket books standees envelops documentary etc. I am unable to contact the specific people therefore I would like to notify them that we have begun their fundraising campaign from the past Monday and it would be appreciated if they contact me on my cell number and arrange a propermeeting for further assistance. I have great ideas for your organization, kindly visit SICAS in order to be given the feedback. Thank you.

Your Sincerely,

Muneeb Ahmed

Sample Email for Lawyer Meeting Appointment

To
Mr A.K Awan
Advocate
1331, Fane Road, CDE

Dear Sir,

I shall like to consult you at your office in connection with a case that, I want to institute against a party not paying back my loan.
I shall be obliged if you will inform me about the meeting time and day when I may consult you. Expecting to get an early reply.

Yours Faithfully,
Rehan Associates
Phone No: 043-45672345

Email Request for Doctor Meeting Appointment

Dr.Nusrullah Khan
Model Town Lahore.

Dear Sir,

With reference of Dr Qadeer Khan, I shall like to consult you at your clinic concerning a stomach ailment(disease).
I shall be grateful if you will inform me at the earliest by telephone or by post the meeting time and day when I can consult you.

Yours Faithfully,
Rehan Raja
Phone No: 042-3456789

Easy Format of Letter for Meeting Appointment

Mrs. Saneha Singh
HR Manager,
ABC Limited.

Subject: Request for Meeting Appointment

Dear Madam,

Hope to find you hale and hearty. I am writing to inform you that as per our telephonic conversation I had emailed you my resume and documents for apprenticeship. As you have confirmed me now, moving on to next step I think so that a meeting would be worthwhile so that I may discuss all the things including timings, schedules and project details. Whenever, you feel easy give me the time of meeting. I shall be highly beholden for this.

Thanking you in anticipation.

Sincerely,

Meghna Parek
Contact:000-000-000.

Meeting Request letter for New Business Project

To,
The Managing Director,
Rhodes and Schwarz Company,
West Avenue, Germany.

Subject: Meeting Request for New Business Project

Dear Sir,

I am the Sales Director of National Arms Company and I met you at the Business Conference or Event last month. A representative of our sales team, Mr. Skinner,will be in Ontario between 15 th February and 27 th February and would like to meet you on any of those days for 20 minutes if possible between 10am – 12pm.

The person entitled has done research on your company and believes he has a reciprocally beneficial business scheme he would like to thrash out with you as new venture between us.

Would it be fitting for you, or someone you entrust, to meet Mr. Skinner on one of these days? I will call you in a few days to discuss any details or questions you may have and arrange a substitute time if essential.

Yours Sincerely,
Mr. Caesar King,
7 th February, 2016

Sample Request of meeting Via Email

In this world of electronic media dates of meeting are fixed via email and it is the easiest way to approach anyone for any purpose.

Sample Request of meeting Via Email

To: aced 3$41@live.com

My dear Anaya Singh.

How are you my dearest friend? I hope you will be fine. I am your friend, no doubt but I am your co-partner in business arcade as well. The purpose of writing this letter is too fold: one is my invitation to you for my birthday party and the second is to decide certain policies. For the upcoming products of our company. Officially, I am inviting you for this meeting on Monday 15 th august 2017 at 4:00 pm sharp. Don’t forget to bring my present for the birthday (on
serious notes). Looking forward to your arrival and can’t want to see you after such a long time! Love you loads and miss you.
Regards,
Ms. Sahsma Rai,
2 nd August, 2017